Category: Call Center De-Escalation

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Managers Are Usually to Blame for Escalations

Customers are shrewd and impatient. They’re not going to mess around with a customer service employee who feigns (or lacks) authority to resolve issues. Customers will put their “get me a manager” card on the table in a hair’s breadth. And managers get frustrated with this, but it’s your fault, managers. You teach customers to escalate by holding all the power in your headsets.

Enhance Your De-escalation Skills On Your Lunch Break – 30-minute training with knowledge checks and simulations

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How to Handle Difficult Customers

(with a focus on de-escalation)

30-Minute De-escalation Online Class to Help Your Employees Get Angry Customers to Back Down, Even Customers Who Want a Supervisor – with Video Teaching, Simulations, Knowledge Checks, and Practice Interactions.

  • A customer support specialist said “In regards to your eLearning course, your coaching has immensely helped me with a few difficult calls these past three weeks. The particular course that was pivotal to these calls was your “How to De-escalate” section.” –Anna Hoang, Customer Support Specialist I, Vertafore
  • Walmart called Myra’s eLearning “the gold standard” and John Hancock said, “The first thing that struck us was how engaging each module was….you are asked to actively participate in each module, and there are action items you take away.”
  • We’ve taken Myra’s onsite De-escalation Workshop and shrunk it down to a 30-minute high-impact interactive online class!

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Thanks to the Internet and social media, customers are savvier now than ever before.  Although this sounds like a good thing, the net result is an increase in stress for frontline customer service professionals. According to Newsweek magazine, the stress level of consumer services professionals is comparable to that of air-traffic controllers and police officers. In short, the role of customer service now ranks as one of the 10 most stressful jobs in the U.S.

Creating calm with difficult customers is not a matter of using aggressive tactics. It’s also not about employees being a doormat, giving in to customer demands or escalating to a supervisor. This training is about how to take assertive control, create calm and pre-empt escalations.

The 3-Prong Method To Get Customers Who Think They Need a Manager To Calm Down and Let You Help Them

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Let’s say have a customer who right out of the gate demands to talk to a supervisor. You can take the three easy steps I teach in my workshops to keep some customers from escalating.

1. Recognize/Acknowledge

When a customer immediately asks to speak to a supervisor, not wanting to give you a chance to assist, you can Recognize emotions like this.

“I can certainly understand why you’d want to speak to my manager. I want to get to the bottom of this just as much as you do.”

By saying this, or something similar, you acknowledge the customer’s perceived need to talk to someone else.

2. Reframe

The First Step to De-escalating Is to Recognize The Customer’s Emotional Reaction

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Let me ask you something. If you’re pissed off at your partner, and you’re yelling,
maybe even cursing, and in response they say…
nothing.
How do you react?

Do you calm down?
Or does their silence make you more intense?

Me? I talk more. Louder. My attitude gets fierce.
What I don’t do is back down or tranquilize.

Turns out, if you give your customers the silent treatment when they’re going off on you, they can get fierce, too.

Here’s why.

3 De-escalation Techniques Gayle King Used In the Emotional R. Kelly Interview

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Gayle King, CBS This Morning co-host, sat down with an emotional R. Kelly to talk about his allegations of sexual abuse. In the interview, King maintained a calm and steady focus using three key de-escalation tactics, techniques that also work very well in intense interactions with customers. 

In the interview, the singer cries, rants at the camera, beats his chest, and stands, towering over Gayle King with warlike body language. The CBS This Morning crew stopped the interview to give R. Kelly the chance to compose himself. (Back on camera, he’d failed to cool down.)

R. Kelly’s emotional eruption was astonishing, but the stunner for me was Gayle King’s calm presence, and focus while the singer platformed over her. I played the video three times to take in Gayle’s unflappable countenance. She was as calm as the moon.

After R. Kelley’s theatrical performance aired on CBS This Morning, co-host Norah O’Donnell awed, “You remained both tough and calm throughout that.” And to that observation, Gayle rationalized, “It wouldn’t do any good if we both got hysterical, or if we both got very emotional.”

This point right here is why R. Kelly and Gayle King are on my blog today – “It wouldn’t do any good if we both got hysterical, or if we both got very emotional.”

Customers will rant, verbally attack, and maybe even be intimidating. It’s unfair, but it happens. Your best response to an unreasonable and emotional customer is to remain unflappable, just as Gayle King did in this now viral interview.

Here’s a close look at three techniques King used tactically to help her remain calm and focused throughout the dramatic sit-down, three techniques that will help you stand unflappable with demanding and unreasonable customers. I’ve also included a video of portions of the interview for you to study Gayle’s de-escalation techniques. 

How to De-escalate Using the Snatch and Flip Technique

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When your customer furiously tears in, not letting you pinch in so much as “um hmmm,” regain control using the Snatch and Flip technique. Here’s what you do.

1. Listen (Try to be fully present, listening without annoyance.)

2. Identify the subject that has hacked the customer off. (This tends to be the thing they bring up repeatedly.)

3. Snatch the topic and jump in, and immediately flip the conversation to how you might help. (Think of timing your entrance into a game of jump rope – you have to find the exact right second, or you’ll trip on the rope.)

If your customer’s real issue is the rental car broke down, but she’s venting about her hungry and irritated kids, and how your company put her in this position, you snatch the topic of her kids and then flip into problem-solving. Like this.

“I want to get you back to your kids quickly. So let me find out exactly where you’re located so we can send out a replacement vehicle.”

Steps one and two are easy. You do this every day. The Snatch and Flip take some practice. Let me walk you through exactly how to pull this off.